What is strategic workforce planning?

Strategic workforce planning (SWP) is used to forecast and optimize your staffing levels. It ensures a balance between your business strategy and the desired workforce for the future. This involves planning for the coming years. For example, what events can I expect? Based on this, you create a capacity plan and then a schedule plan.

Qualitative and quantitative personnel planning

For ideal strategic personnel planning, both quantitative and qualitative personnel requirement analyses are used. A quantitative analysis mainly concerns numbers of people. How many employees are currently needed and could this number increase in the future? This must be balanced correctly so that your services are always optimally staffed without incurring unnecessary costs for extra personnel. You can take weather conditions or certain events such as the European Football Championship into account here. 

In addition, you have the qualitative staffing requirement. As the term suggests, this concerns the quality of your staff. Quality can include knowledge and skills, but also the competencies that an employee possesses. What positions are involved, and how much experience is required for them? It is also important to monitor the quality of your employees, and there are various methods for doing so. The best known is the HR3P model, also known as the Human Resources Performance Potential Portfolio. In this model, you go through various steps to see which of the four categories you fit into: laggards, question marks, worker bees, and golden boys. This looks at how high the employee's potential is and how high their performance is.  Based on this, you can determine whether employees need further training or whether they are performing at the required level. 

With qualitative and quantitative personnel planning analysis, you can avoid unexpectedly high costs. This ensures you always have optimal strategic personnel planning with sufficient high-quality staff! 

Your strategic personnel planning for both the short and long term with Fleks! 

Scheduling packages help you optimize the deployment of your workforce. Do you work with a lot of temporary workers or freelancers? Then these packages are probably not enough! Working with temporary workers and freelancers in scheduling packages involves many things. It is difficult to maintain a good overview. Where does your external staff come from? And how do we ensure that all departments involved work well together? 

Fleks has the solution! Within Fleks, you can easily link your current schedule package to your strategic personnel planning in Fleks. When shifts cannot be filled with internal staff, Fleks helps you fill these gaps. You can easily send an open shift to affiliated temporary employment or recruitment agencies. 

The result? Open shifts are filled faster, employees work in the same department more often, and this creates peace in the workplace. Increase your occupancy rate to 99%!

Busy periods in strategic personnel planning can often be predicted based on previous years. Organizations struggle particularly with personnel planning in the run-up to summer, when demand is higher. Thanks to Fleks, summer is no longer a headache! By sending out shifts via Fleks, the schedule is quickly filled and the organization can look ahead again. 

New strategic workforce planning software can be exciting. Will it suit my company? How can I ensure that employees use it correctly? And how can I easily convert all the data? No problem!
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Try Fleks now for free for the first month! Take advantage of the onboarding service and experience the world of smooth planning! We are happy to help you.